When you use our services, you’re trusting us with your information. We understand this is a big responsibility and work hard to protect your information and put you in control.
Effective May 25, 2018
Last Updated: June 27th 2018
OUR COMMITMENT TO YOU
At Sokordia, your privacy is a top priority. We appreciate that you put your trust in us when you provide us with your information and we do not take this lightly.
We do not compromise with your privacy. We design all of our products and services with your privacy in mind. We involve experts from various fields, including legal, security and others to make sure that no decision is taken without respect for your privacy.
We work hard to keep your information secure. We have teams dedicated to keeping your data safe and secure. We constantly update our security practices and invest in our security efforts to enhance the safety of your information.
We appreciate that you trust us with your information and we intend to always keep that trust. This starts with making sure you understand the information we collect, why we collect it, how it is used and your choices regarding your information. This Policy describes our privacy practices in plain language, keeping legal and technical jargon to a minimum.
1. WHO WE ARE
If you live outside the EEA, the company responsible for your information is:
5348 Vegas Drive
Las Vegas, NV 89108
3. INFORMATION WE COLLECT
It goes without saying, we can't help you have an awesome user experience without some information about you, such as your email address and password if you are registered user. We also collect information generated as you use our services, for example access logs, as well as information from third parties, like when you access our services through your Google account. If you want additional info, we go into more detail below.
Information you give us
You choose to give us certain information when using our services. This includes:
- When you create your account, you provide us with your login credentials, such as email address, identification number, name and password.
- Similarly, if you consent, we may collect your photos (for instance, if you want to create an avatar on your profile) or send you email marketing.
- To use certain features in our services like CRM Documents or Calendar integration, you may allow us to access and modify your data stored within Google, Microsoft, Facebook or Dropbox account. When activating such a feature, you will be redirected to the respective website and you will be asked for your permission before allowing us to access these services.
- For example, our CRM business case recording service uses your Google Drive or Dropbox folder to store data files you upload using the service. Once you bind a particular Google Drive or Dropbox folder with a case (matter), you can use iSpis for basic file manipulation. All the documents are stored under a dedicated folder named iSpis (or iSpis.cz, or Apps/iSpis.cz).
- For example, we need your permission to access your Google Drive or Dropbox folder in order to connect our business case recording service with the
- Features that allow you to share content about your use of our services with your connections or through your social network.
- When you use Screening services, we send entered personal identification to the respective third parties.
- If you contact our support team, we collect the information you give us during the interaction.
Information we receive from others
In addition to the information you provide us directly, we receive information about you from others, including:
- Social Media You may be able to use your Google account to login to create your Sokordia account. This allows you to share some information from your Google account with us. We take the minimum amount of information from Google needed to create your account – your public profile details and your email address.
- Other Partners We may receive information about you from our partners, for instance where Sokordia ads are published on a partner's website or platform (in which case they may pass along details on a campaign's success). If you purchase any product unsing a payment card, our payment gateway will not provide us with any personal information of the purchaser (like name, email or payment information). Only an anonymized Transaction ID or Order ID gets transferred to Sokordia. If you create an Sokordia Account, this anonymized subscription information gets attached to your record for the purpose of subscription sharing with your Sokordia account across multiple devices.
Information collected when you use our services
When you use our services, we collect information about which features you've used, how you've used them and the devices you use to access our services. See below for more details:
We collect information about your activity on our services, for instance how you use them (e.g., date and time you logged in, time spent in the app, features you've been using, short input text and voice, advertising that you click on).
We collect information from and about the device(s) you use to access our services, including:
- hardware and software information such as IP address, device ID and type, device-specific and apps settings and characteristics, app crashes, app version, app name, type of user (subscription/free), advertising IDs (such as Google's AdvertisingID and Apple's IDFA, both of which are randomly generated numbers that you can reset by going into your device's settings), browser type, version and language, operating system, time zones, identifiers associated with cookies or other technologies that may uniquely identify your device or browser (e.g., IMEI/UDID and MAC address).
- information on your wireless and mobile network connection, like your service provider and signal strength.
4. COOKIES AND OTHER SIMILAR DATA COLLECTION TECHNOLOGIES
If you wish to opt out of interest-based cross-application tracking through your mobile device, you can do so through your device "settings", as follows (but please note that the below is for informational purposes only and Apple, Google, or other device platforms may change the manner in which their "opt out" settings work at any time): Please note that if you opt out through these settings, you will continue to receive advertising after you opt-out, but it may not be tailored to your interests. For instance, that advertising may be based on your real-time or "contextual" application usage or general location inferred from IP address.
Opting Out on iOS Devices Such as iPhones, iPads or iPods
If you have an Apple device, you can opt out of mobile interest-based or "cross-app" advertising by updating to iOS 6.0 or higher, and setting Limit Ad Tracking to 'ON'. On an iPhone 6 for example, you can do this by clicking on Settings -> General -> Privacy -> Advertising and toggling "Limit Ad Tracking" to 'ON'. Our systems are designed to respect your choice and not use your personal information to provide interest-based advertising when this setting is ON.
Opting Out on Android Devices
If you have an Android device and would like to opt out of mobile interest-based or "cross-app" advertising, you may do this as follows:
- Open the Settings app on your device
- Go to “Google”
- Select Ads
- Opt out of interest-based ads
5. HOW WE USE INFORMATION
The main reason we use your information is to deliver and improve our services. Additionally, we use your info to help keep you safe and to communicate with you. Read on for a more detailed explanation of the various reasons we use your information, together with practical examples.
To administer your account and provide our services to you
- Identify, establish and manage your account and our relationship with you.
- Provide you with customer support and respond to your requests
- We use your email address, name, country and language for customized marketing purposes.
To ensure a consistent experience across your devices
- Link the various apps and devices you use, so that you can enjoy a consistent experience of our services on all of them. This will allow us to form a single view of your use of our services, so you can easily access your PRO subscription on additional devices and in our other PRO level apps for iOS with no need for an additional subscription. You will be able to use your Sokordia Account and Sokordia PRO features on up to 5 devices at a time, including Android devices. For this purpose, we may use and combine your personal information which we collect across different Sokordia services used by you.
To serve you relevant offers and ads
- Develop, display and track content and advertising (sometimes tailored to your interests) on our services and other sites and to measure its effectiveness. When you are on our services, third-party ad partners may provide you with advertising based upon your interests. These companies may use technologies to collect data about users, including non-precise location data, to help them tailor relevant ads and measure ads' effectiveness. These companies may collect this data through SDKs or from users who view or interact with their advertisements. If you do not wish to receive in-application advertising, in some cases you can upgrade to the paid version of the app.
- For the purposes of European law, these ad partners are independent controllers of your information, which means that they are responsible for providing and complying with their own policies relating to any personal information they obtain in connection with the services.
To communicate with you
- With your consent, to send you email marketing in order to provide you with information about services that you may find of interest.
- To send you non-marketing emails or messages, such as those related to transactions, your account, security, or product changes. Examples of service-related messages include an email address confirmation/welcome email when you register your account, service availability, modification of key features or functions and correspondence with our support team.
To improve our services and develop new ones
- Conduct research and analysis of users' behavior to improve our services and content (for instance, we may decide to change the look and feel or even substantially modify a given feature based on users' behavior). This software may record information such as how often you use the services, what happens within the services, aggregated usage, performance data, app errors and debugging information, and where the apps were downloaded from. We do not link the information we store within the analytics software to any personally identifiable information that you submit within the mobile application.
- Develop new features and services (for example, we may decide to build a new feature further to requests or feedback received from users.
To prevent, detect and fight fraud or other illegal or unauthorized activities
- We have assessed and created our services with your privacy in mind. For example, some of our settings default to ON for your safety like encryption; while some of our settings like push notifications default to OFF.
- Perform data analysis to better understand and design countermeasures against these activities
- Retain data related to fraudulent activities to prevent against recurrences
To ensure legal compliance
- Comply with legal requirements
- Assist law enforcement
- Enforce or exercise our rights, for example our Terms of Service
To process your information as described above, we rely on the following legal bases:
- Provide our service to you: Most of the time, the reason we process your information is to perform the contract that you have with us. For instance, as you go about using our service, we use your information to maintain your account and provide our cool features to you.
- Legitimate interests: We may use your information where we have legitimate interests to do so. For instance, we analyze users' behavior on our services to continuously improve our offerings and we process information for administrative, fraud detection and other legal purposes.
6. HOW WE SHARE INFORMATION
Since our goal is to provide the best services we can to you, the main sharing of users' information is with service providers and partners who assist us in operating the services, with other IAC Group companies and, in some cases, legal authorities. Read on for more details about how your information is shared with others.
With our service providers and partners
We use third parties to help us operate and improve our services. These third parties assist us with various tasks, including data hosting and maintenance, analytics, marketing, advertising and security operations. An example of this is our Internet Services Provider partner, Web4U https://www.web4u.cz
We use your non-personal information (meaning information that, by itself, does not identify who you are such as device information) for targeted online marketing through tools like Google Ads to contact interested parties.
- We follow a strict vetting process prior to engaging any service provider or working with any partner.
For corporate transactions
We may transfer your information if we are involved, whether in whole or in part, in a merger, sale, acquisition, divestiture, restructuring, reorganization, dissolution, bankruptcy or other change of ownership or control.
When required by law
We may disclose your information if reasonably necessary: (i) to comply with a legal process, such as a court order, subpoena or search warrant, government / law enforcement investigation or other legal requirements; (ii) to assist in the prevention or detection of crime (subject in each case to applicable law); or (iii) to protect the safety of any person.
To enforce legal rights
We may also share information: (i) if disclosure would mitigate our liability in an actual or threatened lawsuit; (ii) as necessary to protect our legal rights and legal rights of our users, business partners or other interested parties; (iii) to enforce our agreements with you; and (iv) to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing.
With your consent or at your request
We may ask for your consent to share your information with third parties. In any such case, we will make it clear why we want to share the information.
7. CROSS-BORDER DATA TRANSFERS
Sharing of information laid out in Section 6 sometimes involves cross-border data transfers, for instance to the United States of America and other jurisdictions. The United States, European Economic Area (“EEA”) Member States, and other countries all have different laws. When your information is moved from your home country to another country, the laws and rules that protect your personal information in the country to which your information is transferred may be different from those in the country in which you live.
The European Commission has adopted standard contractual clauses (also known as Model Clauses), which provide safeguards for personal information that is transferred outside of the EEA. We use these Model Clauses or other suitable safeguards (such as EU-US Privacy Shield to send personal information to some of our third party service providers in the United States, where they are certified to receive such information under the Privacy Shield Program ) to permit data transfers from the EEA to other countries.
8. YOUR RIGHTS
We want you to be in control of your information and be aware of your privacy rights, so here are a few key points to remember:
Depending on your location you may have some or all of the following rights in relation to how we use your personal information:
- Access: you may request access to your personal information and receive copies of it;
- Correction: you may have inaccurate/incomplete personal information corrected and updated;
- Object to, or Limit or Restrict, Use of Data: you can ask us to stop using all or some of your personal information or to limit our use of it.
- Deletion: in certain circumstances, you can request a right “to be forgotten” (this is a right to have your information deleted or our use of your data restricted). We will honour such requests unless we have to retain this information to comply with a legal obligation or unless we have an overriding interest to retain it.
- Portability: in certain circumstances, exercise the right to data portability (this is a right to obtain a transferable version of your personal information to transfer to another provider)
- Consent Management: where we rely on consent to process your personal data, you may withdraw consent at any time. You do not have to provide a reason for your withdrawal where processing is based on consent.
If you wish to exercise any of these rights, or wish to object to our use of your information, please write to us at the address listed below and we will consider your request in accordance with applicable laws.
Keep in mind, we may reject requests for certain reasons, including if the request is unlawful or if it may infringe on the rights and freedoms of another person. For example, we may not be able to accommodate certain requests to object to the processing of personal information, notably where such requests would not allow us to provide our service to you anymore.
For your protection, we may ask you to provide proof of identity before we can answer the above requests.
Device permissions. Mobile platforms have permission systems for specific types of device data and notifications, such as camera and microphone as well as push notifications. Where applicable, you can change your settings on your device to either consent or oppose the collection of the corresponding information or the display of the corresponding notifications. Of course, if you do that, certain services may lose full functionality.
Uninstall. You can stop all information collection by an app by uninstalling it using the standard uninstall process for your device. If you uninstall the app from your mobile device, the unique identifier associated with your device will continue to be stored. If you re-install the application on the same mobile device, we will be able to re-associate this identifier to your previous transactions and activities.
Close the account. You can stop all information collection by us by closing your user account.
- HOW WE PROTECT YOUR INFORMATION The security of your personal information is important to us. We follow generally accepted standards to protect the personal information submitted to us, both during transmission and after it is received. Your account information is protected by a password. We work hard to protect you from unauthorized access to or alteration, disclosure or destruction of your personal information. As with all technology companies, although we take steps to secure your information, we do not promise, and you should not expect, that your personal information will always remain secure. We regularly monitor our systems for possible vulnerabilities and attacks and regularly review our information collection, storage and processing practices to update our physical, technical and organizational security measures.
We may suspend your use of all or part of the services without notice if we suspect or detect any breach of security. If you believe that your account or information is no longer secure, please notify us immediately at email@example.com
10. HOW LONG WE RETAIN YOUR INFORMATION
We retain your information only for as long as is necessary for the purposes set out in this policy, for as long as your account is active or as needed to provide the services to you. We will also retain and use your information to the extent necessary:
- to comply with applicable law;
- to evidence our compliance with applicable law;
- if there is an outstanding issue, claim or dispute requiring us to keep the relevant information until it is resolved; or
- if the information must be kept for our legitimate business interests, such as enforcing our terms or fraud prevention. For example, information may need to be kept to prevent a user who was banned for security incidents from opening a new account.
Keep in mind that even though our systems are designed to carry out data deletion processes according to the above guidelines, we cannot promise that all data will be deleted within a specific timeframe due to technical constraints.
11. CHILDREN'S PRIVACY
Our services are intended for general audiences over the age of 13 years old (or over the age of 16 if you are resident in the EEA). We do not knowingly collect information from children under the age of 13 years old, or 16 years old in the EEA. If you are not over 13 years old (or 16 years old in the EEA) then DO NOT USE THE SERVICES. If you believe that we may have personal information from or about a child under the age of 13 years old (or over the age of 16 if you are resident in the EEA), please contact us at firstname.lastname@example.org and we will promptly delete that personal information.
Because we're always looking for new and innovative ways to help you enjoy our services, this policy may change over time. We will notify you of any material changes so that you have time to review the changes.
14. DATA PROTECTION OFFICER
For our European users, our Data Protection Officer is responsible for ensuring your rights are respected and to review and oversee how we collect and use your personal information. They can be reached by contacting DPO@itranslate.com.
15. HOW TO CONTACT US
If you live in the EEA:
If you live outside the EEA:
5348 Vegas Drive
Las Vegas, NV 89108
ATTN: Privacy Officer/Legal Dept.
Without prejudice to any other rights you may have, if you are located in the EEA, you also have the right to file a complaint against Sokordia with the Data Protection Officer ("DPO"), which is Sokordia’s Lead Supervisory Authority. The DPO’s contact details are:
Mgr. Milan Kvasnica, advokát
Na Úvoze 392
If you live in the EEA, you may also file a complaint with your local data protection regulator.
We have recently updated our policies and we are in the process of translating it into several languages. If you do not have an appropriate language option and you have any questions, please contact us.
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